Hopton School House processes personal information about the children that attend the setting (playgroup/out of school club). This information is governed by the General Data Protection Regulation 2018. We collect information from you and may receive information about your child from their previous setting if appropriate.

In playgroup we hold and use your child's information to support their teaching and learning, monitor and report on their progress, provide them with pastoral care, and assess how well we are doing at meeting their needs.  Your child's progress, including photographs and analysis, is recorded by staff and used to create a learning journal / journey.  In the Out of School Club parent and child information is collected and stored in order to operate in line with current statutory and safeguarding regulations. 

The information we hold includes parent/guardian and children's contact details, children’s attendance information, and any relevant medical information. We hold parents' financial details and NI number, given to us to administer fees. We also hold information regarding contact details of staff, supply staff and committee members (including DBS and financial data).

We will not give information about you or your child to anyone outside the setting without your permission unless the law and our policies permit it.  We will pass on individual child records to the receiving setting when a child moves from one setting to another. This includes when a child moves from Hopton Playgroup to a new setting such as primary school.


We are in the process of uploading our policies and procedures onto this page.  For access to our policies and procedures in the meantime please contact the setting.